Directorate of Planning and Perfomance Management

  Dr. Samuel Onyuma, (PhD), Director

  Email: dppc@laikipia.ac.ke, sounyuma@laikipia.ac.ke

Message from the Director

The aspiration of this Directorate is to mainstream planning and performance management systems in the entire University operations, functions and processes geared towards steering the University to higher heights of development commensurate with a University status. This is achieved by ensuring timely preparation of the Performance Contract in accordance with the guidelines provided by the relevant government agencies and submitting the same for consideration by the University Management Board and Council. It also ensures favourable outcome during Performance Contract evaluation by monitoring implementation and compiling evidence of activities undertaken. Overall, we therefore ensure that there is coordinated planning, implementation of University Strategic Plan and Master Plans through the annual Performance Contracts and that timely reporting is done to the relevant government agencies. This is in addition to monitoring the implementation of University policies.

The University has continued to deploy Performance Contracting as one of the performance management tools in achieving its annual performance targets and ultimately its respective mandates. The Directorate has therefore seen the successful negotiation, vetting, evaluation and moderation of the University Council Performance Contracts and preparation of University Strategic Plan including implementation reports, as well as implementation of Rapid Results Initiatives among other milestones. This of course, depends on the support of all the staff in enabling the achievement of this aspiration. We welcome staff, students and all other stakeholders to the Directorate.

The Directorate of Planning & Performance Management is mandated to:

• Develop and regularly review performance management framework as aligned to the national performance management guidelines and appraisal system, including performance indicators, targets, standards and weights;
• Coordinate the drafting of the University Council performance targets and weights for performance indicators, and prepare a performance contract for the University;
• Coordinate the implementation of performance contracting and annual work plans;
• Coordinate the mainstreaming of the performance contracting system including preparation of performance annual and quarter reports for the University;
• Monitor the implementation of various Government Agencies’ activities and prepare reports to the specialized Ministries, Agencies, and Departments;
• Compile and coordinate the announcement of performance evaluation results;
• Coordinate the development, implementation and review of University Strategic Plan, the Master Plan and all University policies;
• Prepare Bi-annual Rolling Plans for the University’s Strategic Plan and the Master Plan;
• Coordinate the development and Review of University Customers Service Charter, and monitor its implementation;
• Coordinate activities that promote National Cohesion and National Values mainstreaming within the University;
• Coordinate the monitoring and evaluation of University programs and projects;
• Undertake and coordinate disability mainstreaming activities within the University;
• Coordinate environmental management activities within and outside the University;
• Undertake such other responsibility that may be assigned by the management.

Vision:

The vision of the Directorate is to coordinate a seamless/mainstreamed planning and performance management function of the University resulting in excellent performance ranking.

Objectives:

1. Improve the performance Contract Ranking for the University.
2. Mainstream planning and performance management in the University.
3. Mainstream National Values and National Cohesion in the University.
4. Mainstream Disability activities in the University.
5. Coordinate preparation of annual reports on planning, policies and performance contract.
6. Ensure coordinated environmental management activities in the University.

Monitor the implementation of plans, policies and performance contract.

Directorates Activities & News

News

The Public Service Performance Management and Monitoring Unit under the Office of the Prime Cabinet Secretary prepared a Report on Performance Contract Evaluation of Ministries, State Corporations and Tertiary Institutions for Financial Year 2021/2022. The report was officially released by H.E Dr. William Samoei Ruto, PhD, CGH President of the Republic of Kenya and Commander-in-Chief of the Defence Forces on Tuesday, 11^th April 2023 at the Kenyatta International Conference Center. The Vice-Chancellor, Prof. Kibett Rotich and the Director for Planning & Performance Management, Dr. Samuel Onyuma represented the University at the event.

The report showed that Laikipia University has had an improved performance contract ranking compared to the previous financial year. Based on the performance of 394 Ministries, Department and Agencies (MDAs) whose performance were evaluated, the University was ranked position 58 with a composite score of 2.7089, indicating Very Good Performance. Similarly, out of the 249 State Corporations, the University was ranked position 45 overall. From the Education sector, there were 38 Public Universities whose performance were evaluated, and the University was ranked position 16 overall.

Performance Contracting, as a Commitment for Results (CfR) and an accountability framework, aims at sustaining improvement in the performance of the University. In the 2022/2023 Financial Year, the University intends to improve its performance from “Very Good” to “Excellent”. In this regard, the Directorate is working towards ensuring all targeted activities are implemented within the set timelines and that an University departments honour their commitments in the 2022/2023 Performance Contract.

Activities

The Directorate is currently involved in the following activities:

• Monitoring implementation of the University Council FY 2022/2023 Performance Contract.
• Disability mainstreaming activities.
• Implementation of National Values and National Cohesion activities.
• Coordinating the Laikipia University Annual Environmental Greening activities with aim of Planting 5000 trees.
• Preparation of University Policies Implementation Reports.
• Preparation of the University Council FY 2023/2024 Performance Contract.
• Preparation of the FY 2023/2024 – 2027/2028 Strategic Plan.

Staff Profiles