Violet Mideva Livaha

Ms. Violet Mideva

Ag. Senior Procurement Officer

Message from the Ag. Senior Procurement Officer

The procurement department is an integral part of Laikipia University, playing a strategic role in the institution’s annual budget implementation. The procurement department is critical to the institution in obtaining quality goods, works, and services at competitive prices while ensuring that the University secures the best deals and also cultivates lasting relationships with suppliers, maintains open communication about changes in material needs, and plans for seasonal demands.

As a public institution, the department ensures that value for money is realized when goods, works, and services are competitively procured efficiently, effectively, and economically. Procurement encompasses all the steps involved in acquiring goods, works, and services from prospective external suppliers. These include: identifying needs, setting terms, selecting vendors, negotiating and purchasing, delivering, and even post-purchase assessment.

Regulatory Compliance Framework

"The Procurement function is carried out in strict adherence to the Public Procurement and Asset Disposal Act, 2015, and the Public Procurement and Asset Disposal Regulations, 2020 which guide operations as envisaged in Article 227 of the Constitution of Kenya."

Core Functions of the Department

01 Maintain and update annually standing lists of registered tenderers required by the Institution.
02 Prepare, publish, and distribute procurement and disposal opportunities including invitations to tender, pre-qualification documents, and invitations for expressions of interest.
03 Co-ordinate the receiving and opening of tender documents.
04 Co-ordinate the evaluation of tenders, quotations, and proposals.
05 Monitor contract management by internal stakeholders to ensure that contracts are implemented in line with their specific terms and conditions.
06 Co-ordinate internal monitoring and evaluation of the supply chain function.
07 Act as secretariat to various internal university procurement committees.
08 Manage the overall procurement processes and supply base, working systematically to ensure campus-wide coordination and processing efficiency.
09 Develop strong relationships with internal stakeholders to satisfy specialized department requisitions and general support needs.
10 Support the institution's strategic goals by monitoring supply markets, identifying critical trends, and generating competitive purchasing frameworks.
11 Perform market analysis and strategic sourcing to identify reliable supply networks that benefit the institution.
12 Formulate proactive risk mitigation techniques to insulate the university from supply chain bottlenecks and resource deficits.
13 Strengthen supplier relationship management to secure streamlined, cooperative workflows with external service providers.
14 Formulate and establish rigorous contracts with external vendors to align strictly with university policy requirements.
15 Perform precise category management to group inventory types efficiently and scale structural workflow.
16 Lead formal business negotiations on behalf of the university to secure high-value outcomes matching institutional thresholds.
17 Perform stores inventory management to keep on-site stock balanced at minimum overhead thresholds, maximizing utility.
18 Dispose of idle and obsolete university assets in a timely fashion to reduce maintenance liabilities.